Kopje reads the agent's enquiry, prices two or three itineraries from your own lodge rates, flags what needs a human, and drafts the reply. Your consultant checks it, tweaks it and sends it inside the hour.
Designed to sit next to Wetu and Tourplan, not replace them.
For inbound operators and DMCs in Southern Africa. East Africa next.
Hallo, für ein Paar auf Hochzeitsreise suchen wir 10 Nächte im März: Kapstadt, Winelands und Krüger mit Safari. Budget ca. 15.000 EUR für beide. Bitte zwei oder drei Varianten. Danke!
An agent in Munich sends the same enquiry to several operators. The one who comes back first with a clear, correctly priced set of options has the edge. Most operators still build that quote by hand.
of African operators surveyed quote mainly in Excel or Google Sheets.
spend more than an hour building a single quote.
report pricing mistakes as a regular problem.
of multi-day operators tested replied to an enquiry within an hour.
Now multiply by every property on your contract list. Rate sheets arrive as PDFs and spreadsheets in different shapes every year, and the knowledge of how to combine them lives in a few senior consultants' heads. That is why quoting is slow, and why mistakes slip into the margin.
Seven steps from an agent's email to a sent, editable quote. The first one you do once a year. The rest take minutes, with a person in charge of every send.
Drop in contracted rates as they arrive: PDFs, spreadsheets, even scans. Kopje builds one rate table with seasons, child and sharing rules, single supplements, park fees and transfers. You review anything it is unsure about before it is used.
A Munich agent writes in German: a honeymoon couple, 10 nights in March, Cape Town, the Winelands and Kruger, around EUR 15,000. It arrives in your normal inbox, in whatever language the agent uses.
Dates, party, ages, regions, budget, style and hard requests are read straight from the email, each one linked to the words it came from. Anything missing is listed as a question for the agent.
Kopje drafts a classic, a luxury and a safari splurge option using only your contracted properties and your rates, applies your margin rules and shows the sell price in the agent's currency.
A rate that expires before travel, a child rule that reads two ways, a minimum stay or a closed camp. Flags come with a suggested fix, never a silent guess.
Swap a lodge, nudge the margin, add a note about the honeymoon dinner. Every change recalculates the total, the per person price and the gap to budget, live.
Export the chosen option as a branded PDF or a costing sheet ready for Wetu or Tourplan, and send the reply in the agent's language. When the agent writes back with "drop a night in Cape Town, add Victoria Falls", version two is ready before your coffee is cold.
| Season | Dates | Sharing | Single | Child rule |
|---|---|---|---|---|
| Green | 11 Jan to 31 Mar | 15,680 | +50% | 12+ only |
| Peak | 1 Apr to 30 Nov | 19,950 | +50% | 12+ only |
| Festive | 15 Dec to 10 Jan | 22,400 | +75% | "Kids welcome" |
| Levy | All year | 395 | pp/day | Conservation |
| Transfer | Skukuza road | 1,250 | pp | Each way |
Anfrage: Hochzeitsreise Südafrika, März 2027
Liebes Team,
für ein Paar auf Hochzeitsreise (beide Anfang 30) suchen wir 10 Nächte vom 9. bis 19. März 2027. Wunsch: Kapstadt, ein paar Tage in den Winelands und zum Abschluss Safari im Krüger, gerne privates Reservat.
Budget ca. 15.000 EUR für beide, ohne internationale Flüge. Bitte zwei oder drei Varianten.
Viele Grüße, Katrin
Kopje does not invent lodges or guess prices. It works only from the contracts you load and the margin rules you set, and it shows its working.
PDF, Excel or a phone photo of a contract. Seasons, supplements and specials become one clean table.
Built for English, German, French, Italian and Dutch agent emails, with each detail linked back to the original wording.
Two or three options that differ in a way an agent can sell, not three random combinations.
Expiring rates, minimum stays, unclear child rules and closures are raised for a person to decide.
Click any price and see the contract, page and row it came from, the season it fell in and the rule that was applied. Finance can check a quote without asking the consultant who built it.
"Swap Kruger for the Okavango" is a sentence, not a rebuild. Versions are kept side by side.
Nothing goes to an agent without a consultant pressing send. Kopje drafts, your team decides.
Keep the tools your team and your agents already know. Kopje handles the step between the enquiry and the itinerary, then hands over.
Generic travel software treats a lodge like a hotel. Safari pricing has its own grammar, and Kopje is built around it.
Date bands per property, split stays across a season change, festive minimum nights.
Minimum ages, family suites, third person sharing, and the lodges that change policy by season.
Single supplements, stay four pay three, honeymoon and long stay offers with their terms.
Conservation levies per person per day, community fees and the rule for which days count.
Road transfers, scheduled and charter flights, luggage limits, and whether the timings actually connect.
Know which rate you are looking at, apply the right margin, and never show net to an agent by mistake.
Illustrative FX: 1 EUR = 20.10 ZAR = 1.08 USD = 0.85 GBP. In the product you set your own rates and buffer per currency.
Indicative prices for the first pilot operators, per company per month, excluding VAT. Nothing is charged to join the waitlist, and nothing is billed until pilot terms are agreed in writing. Picking a plan just tells us what fits.
R2,500per month, excl. VAT
R6,000per month, excl. VAT
R12,000per month, excl. VAT
Early-access prices for pilots, not a final price list. Features are planned and pilots start with a subset, agreed with you up front.
Email us one recent agent enquiry (remove client names if you like) and the rate sheets it needs. During early access the options are built by the Kopje team, by hand, using the same pricing rules the product applies. Free, and your rates are used only for your sample.
Kopje is in early access. Pilots are opening for a small group of inbound operators and DMCs in Southern Africa, working from each operator's own rate sheets and recent enquiries. Join the waitlist and we will be in touch about a pilot place. The lodges, agents and prices on this page are illustrative examples.
No. Kopje sits before them: it turns an enquiry into priced options, then exports the chosen one as a PDF or costing sheet for the itinerary or reservations tool you already use. Direct integrations are not built yet, and no partnership with either product is implied.
No. It prices from your contracted rates. Confirming space with lodges stays with your team, as it is today, and the quote says so.
Every line links to the contract row it came from, unclear rules are flagged rather than guessed, and nothing is sent without a consultant reviewing it. The goal is fewer errors than a hand built spreadsheet, not zero oversight.
Only your team. Contracted rates are never shared across operators or used to train models for anyone else.
Pilots start with your top properties: upload their current contracts, review the rate table Kopje builds, and aim to quote from it within the first week. The long tail can follow.
South Africa, Botswana, Namibia, Zimbabwe and Zambia first, then East Africa, where park fee rules are more complex again.
Early-access pilot pricing starts at R2,500 per company per month, excluding VAT. See the pricing section. Final terms are agreed with each pilot operator in writing before anything is billed, and there is nothing to pay to join the waitlist.
Pilots are opening for a small group of inbound operators and DMCs in Southern Africa. Join the waitlist and we will be in touch to set up a pilot that quotes your own recent enquiries from your own rate sheets.
Thank you. We will email you from hello@kopje.ai as pilot places open.
Next step for your sample quote: email one recent enquiry and the rate sheets it needs to hello@kopje.ai. We will send three costed options back within 24 hours on working days.
Anything you want us to know in the meantime, write to the same address, or book a 20-min call.